Trust and documents
The documents your data protection lead will ask for
Everything a school, college or alternative provision needs on file before putting learner data on Kloodle Hub. Download them here, any time, no need to ask.
For your data protection records
Data Processing Agreement
Our UK GDPR Article 28 agreement. How Kloodle processes your learners’ data on your instructions: security measures, sub-processors, breach notification, and deletion when a subscription ends.
For your contracts file
Licence and Subscription Agreement
The terms on which your setting uses Kloodle Hub: the licence, term and renewal, fees, responsibilities on both sides, and what happens on termination.
For staff, learners and parents
Privacy Notice
How Kloodle Ltd collects and uses personal information, who we share it with, how long we keep it, and your rights, including where your school or setting is the data controller.
For DSLs and governors
Safeguarding and Data Security Overview
A plain-language overview for DSLs, heads and data protection leads: tenant isolation, deny-by-default access, encryption, the append-only safeguarding audit trail, and where data lives.
UK GDPR
Article 28 processor agreement with every subscription
72 hours
maximum time to notify you of a personal data breach
Your data
exportable in full, deleted when a subscription ends
Need a countersigned copy for your records, or have a question these documents don't answer? Email andrew@kloodle.com and we'll turn it around quickly.